Furnishings and Design – Concur Reports

Are you a Concur Org approver? If so, you may receive a Concur report titled “Furnishings & Design.” Our office generally places orders for requested furniture items for campus, pays for the item using our P-Card, then allocates the charges in Concur to the FOAPAL provided by the client. Due to the fact that many furniture items are not shipped, and paid for, until up to 3 to 6 months after the initial order, oftentimes, approvers are caught off guard when they receive an email from Concur asking them to approve F&D expense reports.

If you should receive one of these reports, please review it carefully. A copy of the original vendor quote, the final receipt and a copy of the email traffic from the client authorizing the purchase and FOAPAL information is attached to the transaction. When approving these transactions, you are not responsible for all charges included in the report, only the ones charged to your Org. One way to know which ones are yours, is to look for the blue 3D paper icon. See below for an example:

If you are unsure, please do not send the report back to the user. Instead, please contact Dan Genest at 348-0879 or Kate Russell at 348-8433 for additional explanation.